Booking system for trainers, yoga and pilates studios

How does online booking work for trainers and studios?

The trainer or studio adds two kinds of sessions. One-to-one sessions, such as personal training, are booked just like a hair appointment: the client chooses the session and a free time. For a group class, such as a pilates or yoga class, you set a headcount, and clients book from the free places. Once the class is full, the booking page stops offering it.

After booking, the client gets an email with the time and a cancellation link. If they cancel, their place is freed up and someone else can book it. In the dashboard you see the list of participants for each session, so you know before the class how many are coming. Instructors and rooms get separate schedules, so two classes cannot end up in the same room.

How do you set up group classes?

You add a group class as one service, with its real length and the headcount limit. The headcount should match the size of the room or the number of pieces of equipment: if there are eight reformer machines, there should be eight places, even if more people would fit in the room. You link the class to the instructor’s or the room’s schedule, so it can only be booked when you actually hold it.

With the booking rules you can set until when clients can sign up for a class and until when they can cancel. If the cancellation deadline is, say, 12 hours, clients can cancel online until then, and someone else can still book the freed-up place. Group bookings are available from the Pro plan. There is no waiting list at the moment, so clients do not get an automatic notification when a place frees up in a full class.

Which plan does a trainer or studio need?

For a personal trainer holding one-to-one sessions, the Start plan may be enough: HUF 0, with no time limit, 1 team member, 3 services and 30 bookings a month. If you only offer personal training and consultations, that is fine to start with.

If you also hold group classes, you will need the Pro plan, because group bookings are available there. Pro costs HUF 3,990 a month or HUF 39,900 a year: up to 3 instructors or rooms, unlimited services and bookings, reminder emails. For a larger studio with more instructors or rooms, the Business plan costs HUF 5,990 a month, with unlimited resources. There is no VAT on the fees, and none of the plans charges a commission. You handle the accounting of passes outside the booking.

How do you add a weekly routine of personal training sessions?

Personal training clients often come at the same time week after week. In the dashboard a booking can repeat weekly for 2–12 weeks, so you record the Tuesday and Thursday sessions once, and those slots can no longer be booked online.

If the client cancels one session, only that one time is freed up; the rest stay. Meanwhile the online booking page shows other clients the times that are actually free, together with the places in group classes. A twelve-week series covers roughly a quarter of a year; after that you add the next one the same way.

Last updated: 15 October 2026